Is your HR team working remotely due to the Coronavirus disease (COVID-19)? Make sure employee files are accessible while staff are working from outside of the office.
Due to the Coronavirus (COVID-19) pandemic affecting the world, the Center for Disease Control and Prevention (CDC) is urging people to practice “Social Distancing.”
“Many public schools, libraries, universities, places of worship, and sporting and cultural institutions have shut down for at least the next few weeks. These measures are an attempt to enforce distance between people, a proven way to slow pandemics. Experts have also been urging people to practice voluntary ‘social distancing.'” – The NY Times
This includes avoiding gatherings of more than 50 people and a strong recommendation to work from home. Since the global health crisis is not expected to subside anytime soon, HR teams need to ensure they can still access critical documentation if they are not in the office.
Access Files 24/7
It’s essential that your HR team maintains access to important documents, even if they are out of the office. A secure cloud provides a way for them to instantly get to the documents they need remotely. New documents can also be added to employee folders from anywhere, at any time.
File requests can come at anytime. You might have an auditor, attorney, or manager that simply cannot wait to receive a copy of critical employee documentation. It’s crucial to be sure folders are up-to-date and available for remote file requests.
Utilize Online Forms
Business does not grind to halt when individuals are out of the office. When pen-and-paper processes become difficult to accomplish, online forms and esignatures can keep the HR department running smoothly. Allow staff to complete and e-sign forms no matter where they are located.
Is Your Team Ready?
DynaFile is an HR file cloud that gives your team instant, remote access to the documents they need – no matter where they are located. With over 20 years of helping organizations manage employee files more efficiently, DynaFile is a trusted name in HR and can be implemented extremely quickly.